VILLAGE OF WINNETKA, RECORDS SPECIALIST
Company: Illinois City / County Management Association (ILC
Location: Los Angeles
Posted on: October 19, 2024
Job Description:
The Village of Winnetka's Police Department is seeking a
full-time Records Specialist. This position is a non-sworn member
of the Police Department. Primary functions include, but are not
limited, to: compiling reports and statistics, maintaining logs and
records, and processing warrants, citations, and case records. The
Records Specialist has frequent interaction with the public and
works independently. The position requires the ability to receive
and process information, understand and accurately carry out verbal
and written instructions, prioritize tasks, maintain
confidentiality of information and material, and exercise
discretion and judgment in accordance with established rules,
policies, practices, and procedures.
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Essential Functions:
- Perform data entry and maintenance of databases and paper files
of Police Department records.
- Operate, enter, and retrieve data from computer systems, such
as the Law Enforcement Agencies Data System (LEADS), National Crime
Information Center (NCIC), Computer Aided Dispatch (CAD), and other
law enforcement databases.
- Review, classify, photocopy, and route incident reports for
recording and filing; prepare monthly, quarterly, and annual
reports for the Department and other agencies as assigned.
- Manage body camera inventory and record retrieval.
- Provide support for all aspects of warrant documentation,
including data entry for warrants received and served.
- Respond to requests from other law enforcement agencies, court
systems, and insurance companies for traffic stop data, collision
data, background checks, and subpoenas.
- Coordinate the Village's administrative hearing process.
- Provide customer service to Police Department visitors, obtain
factual information for response to requests for service, and
assist visitors with proper form completion.
- Prepare court key schedules and issue citation books.
- Assist in expunging, purging, and sealing records in compliance
with the Department's records retention schedule and state and
local requirements.
- Assist with Freedom of Information (FOIA) requests related to
the Police Department.
- Assist with preparation of all liquor licenses and special
event, solicitor, and raffle permits.
- Assist with parking citation management including the Denver
Boot program.
- Perform other duties as assigned.Minimum Qualifications:
- High School diploma or GED equivalent.
- Six (6) months of related experience or any equivalent
combination of education, training, and experience.
- Ability to obtain LEADS certification within thirty (30) days
of hire.
- Ability to learn and understand police terminology, rules,
regulations, policies, procedures and operations, and apply the
same.
- Ability to handle confidential material and information in an
ethical and professional manner.
- Excellent verbal communication, analytical, interpersonal,
problem-solving, multi-tasking, and decision-making skills.Shifts
are generally 8 hours in duration during daytime hours, 40 hours
weekly, and may be extended in the event of emergency, personnel
shortage, workload, or work in progress.Position Range: $58,782 -
$82,710, annual DOQ.
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Keywords: Illinois City / County Management Association (ILC, Pico Rivera , VILLAGE OF WINNETKA, RECORDS SPECIALIST, Other , Los Angeles, California
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