Director of Administration - Los Angeles

Company: Weil, Gotshal & Manges LLP
Location: Los Angeles
Posted on: October 18, 2024

Job Description:

Director of Administration - Los Angeles
Weil seeks the best and brightest talent to join our Administrative Staff team. Our employees are the future of Weil so we invest in their training and development. Our environment embraces and encourages positive-minded professionals who seek to be challenged and acquire knowledge and skills in an atmosphere built on teamwork. Highly skilled and knowledgeable Administrative Staff assist our attorneys in successfully meeting and exceeding client needs and are vital to the overall success of the Firm.
Job Description
Responsible for Los Angeles office's administrative support functions and overall supervision of all non-legal office operations.
Primary Responsibilities and/or Essential functions:

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• Responsible for general operations of the Los Angeles office, including administrative support to the local office Managing Partner, partners and the supervision of all support functions and non-legal personnel.
  
• Manage finances through a solid understanding of general accounting procedures, financial management and analysis; manage budget by implementing controls and allocating resources to improve efficiency and reduce expenses; improve billing and collections.
  
• Provide strategic planning and practice support; develop and maintain internal audit processes to improve best practices; analyze costs by performing cost/benefit analyses utilizing local legal industry contacts and information.
  
• Maintain a healthy work environment that promotes efficient and responsive service to administrative staff, attorneys and clients.
  
• Serve as a liaison to the attorneys and administrative staff to ensure the highest level of efficiency.
  
• Responsible for all Human Resources functions, including attorney and administrative staff hiring, on-boarding, orientation, supervision, disciplinary issues, facilitate resolution of issues, coordinate all administrative staff assignments, perform administrative staff reviews, and cultivate and maintain a productive work culture.
  
• Manage all aspects of office's lateral and summer associate hiring, including, but not limited to, on-campus interviews, summer associate program events, attend/coordinate recruiting committee meetings, etc.
  
• In conjunction with partners, oversee the planning and coordinating of business development and client meetings and/or events.
  
• Oversee the planning of special events including, but not limited to, attorney/staff outings, summer associate events, annual holiday party, community service events, alumni events, etc.
  
• Oversee office's facilities management, ensuring a safe, efficient, and functional work environment for all employees.
  
• In collaboration with leadership, evaluate options related to office locations and make key decisions regarding lease renewals, office moves and renovations.
  
• Implement administrative policies/procedures in conjunction with firm guidelines and ensure efficient management of all support functions; operate collaboratively with firm administrative leaders and foster a "one-firm" approach in all areas.
  
• Coordinate and chair all staff meetings. Facilitate and encourage the promotion of office, firm and global events; diversity initiatives; pro bono, charitable and community service activities.
  
• Work closely with office Managing Partner on various administrative issues and special projects that may arise.
  
• Any additional responsibilities as required by management.
  
  Knowledge Skills and Ability:
  
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  • Minimum of 8 + years of general business and/or law office management and HR experience.
    
  • Strong interpersonal skills to interact with various administrative groups and to work closely with lawyers of all levels within a large law firm setting.
    
  • Established organizational and leadership skills.
    
  • Ability to strategize and implement initiatives to drive organizational growth.
    
  • Excellent oral and written communication skills.
    
  • Strong follow up skills and the ability to be persuasive in managing priorities.
    
  • Understanding of accounting, budgeting, and forecasting.
    
    Education/Certifications:
    
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    • Bachelor's degree required, preferably in business or accounting.
      
      Estimated salary range is $215,000 - $245,000. Compensation decisions within the range are dependent on the facts and circumstances of each case including but not limited to the individual's skills, experience, and qualifications. This position is bonus eligible.
      Weil, Gotshal & Manges LLP offers a competitive compensation package comprised of base pay and discretionary year-end bonus for eligible employees. Benefits include, but are not limited to medical, dental, vision, disability coverage, life insurance, flexible spending plan and a 401K plan. Weil also offers generous paid time off and holidays. All decisions affecting employment at Weil, Gotshal & Manges LLP are made on the basis of qualification, performance and other pertinent work-related factors, and without discrimination against any person on the basis of race, color, sex, age, religion, national origin, disability, marital status, sexual orientation, gender identity or expression, pregnancy, veteran's status, genetic information or any other legally protected status.
      About Us
      With approximately 1,100 lawyers in offices on three continents around the world, Weil operates according to the "one firm" principle, allowing us to bring the right mix of firm-wide skill and local-market presence to deliver the coordinated legal advice necessary to help our clients achieve their sophisticated goals and objectives.
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