PROGRAM MANAGER ADMINISTRATIVE OPS - DIGITAL
Company: Hoag Hospital Irvine
Location: Costa Mesa
Posted on: October 10, 2024
Job Description:
Department: DigitalStatus: Full TimeShift: 1stRemote or Onsite:
OnsiteLocation: Costa Mesa, CA, US, 92626; Newport Beach, CA, US,
92617Salary Range: $41.92 - $69.16/hour. Actual compensation may
vary based on geographic location, work experience, skill level,
and education.Primary Duties and Responsibilities:The
Administrative Operations-Project Manager is responsible for the
daily administrative operations-projects of Hoag Digital, including
office management, collaboration with leadership, facilities,
equipment, personnel, projects, and budget development/tracking.
Oversees the prioritization and management of multiple projects
simultaneously and follows through on issues in a timely manner.
This position requires independent and collaborative efforts to
work at all levels within Hoag, guaranteeing administrative
operational-project efficiency and quality as well as maintaining
confidentiality in all situations.
- Provides onboarding materials and orientation to new Digital
employees.
- Monitors time and attendance records of Digital staff and
Digital Contractors.
- Plans and oversees the implementation of administrative
processes and projects on behalf of Hoag Digital.
- Continually seeks cost efficiencies and process
improvement.
- Standardizes processes and documentation to promote continuity
throughout the organization.
- Works closely with the Leadership team to keep informed of
upcoming commitments and responsibilities.Projects:
- Responsible for development and management of annual budgeting
and planning process for Digital Budget with Digital
Leadership.
- Monitors budget allocations, expenditures, fund balances, and
related financial activities.
- Ensures project execution within defined budget and
timelines.
- Develops and maintains strong working relationships with
executive and functional staff associated with assigned
projects.Support:
- Acts as a "barometer," keeping the CDO updated on issues.
- Manages CDO administrative functions, including coordinating
and screening information flow.Job Knowledge, Skills, and
Competencies:
- Adaptability: Accommodates and adapts to change
positively.
- Conflict Resolution: Manages conflict and recognizes
stakeholder needs.
- Diversity: Works with diverse groups effectively.
- Technology & Equipment Skills: Maintains knowledge of relevant
technology and tools.
- Interpersonal Skills: Establishes effective working
relationships.
- Operational Management: Effectively manages resources and
deliverables.
- Oral/Written Communication: Communicates effectively in all
mediums.
- Travel: Position may require local travel.Education and
Experience:
- Bachelor's Degree
- 5-10 years' experience in a C-Suite Executive Assistant support
capacity
- 7-10 years' Management Experience
- 3-5 years' Healthcare ExperienceAbout Hoag: Hoag is a
nonprofit, regional healthcare delivery system in Orange County,
California, delivering comprehensive, personalized care. Hoag
consists of 1,800 top physicians, 15 urgent care facilities, and
two award-winning hospitals. For more information about Hoag
careers, visit careers.hoag.org.Hoag is an Equal Opportunity
Employer.
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Keywords: Hoag Hospital Irvine, Pico Rivera , PROGRAM MANAGER ADMINISTRATIVE OPS - DIGITAL, Administration, Clerical , Costa Mesa, California
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