Senior Administrative Coordinator
Company: Advanced Diabetes Supply
Location: Carlsbad
Posted on: October 3, 2024
Job Description:
Description:$2,500 Sign On Bonus!About Our CompanyAdvanced
Diabetes Supply - was founded on the bold principle of creating a
knowledgeable, reliable and demonstrably superior diabetes supply
company. Our approach, coupled with a commitment to service and
innovation, has catapulted Advanced Diabetes Supply - to a national
leader in the industry. Creating high-performance, adaptive teams
requires a relentless commitment to hiring the best. We strive to
maintain a casual, fun environment whenever possible, but we don't
just play around. We work hard every day to provide a positive work
culture and respectful atmosphere. The standards we set for
ourselves are high, and we love to be challenged! If you enjoy
working in a collaborative environment, have a passion for
excellence and a bias for action, we may be just what you've been
looking for.Interested in learning more about our company and its
culture? Visit us at About The PositionHours: 8:30 AM to 5:00 PM
PT, Monday to Friday Location: Carlsbad, CAPosition SummaryProvides
high-level administrative support to the executive and leadership
team. Manages and coordinates a wide variety of administrative
functions including calendar management, coordinating and
scheduling meetings, travel arrangements, and expense reporting.
Acts as liaison to all internal and external stakeholders,
supporting smooth and efficient operations within the executive
office. Manages administrative projects and supports the
coordination of company-wide events. Essential Functions
- Work closely with the Senior Executive Assistant to ensure
smooth organization and efficient executive support on a daily
basis.
- Manage complex, fluid calendars and pro-actively anticipate
executives' needs and priorities.
- Coordinate and schedule meetings with both internal and
external stakeholders. prepare and obtain materials, coordinating
activities in alignment with stated priorities.
- Organize and manage travel arrangements and itineraries (to
include flight, hotel, and driver services) for business and
professional social gatherings.
- Provide administrative support for executive expense
reporting.
- Organize meetings, including meeting rooms, preparation of
agendas, arrange lunches, and coordinate with participants.; Ensure
all necessary materials and technology are prepared for meetings.
Attend meetings as necessary, take notes and record minutes.
- Perform ad hoc tasks, projects, and requests from leadership
team.
- Handle high-level confidential information with
discretion.
- Attend department, team, and company meetings as required.
- Embrace and exemplify ADS core values: o We put our people
first. o We serve our members with passion o We take ownership o We
pursue excellence o We never stop growingOther Responsibilities
- May perform any additional responsibilities or special projects
as needed.
- Duties and responsibilities may be subject to change based upon
the needs of the department.Requirements:
- 3 years prior experience working with C-Suite executives as an
executive assistant, or in a similar administrative role
- Intermediate level proficiency in Microsoft Office Suite (Word,
Excel, PowerPoint, Outlook, Teams)
- College level analytical and critical thinking skills with
ability to recognize business needs and drive solutions to address
themExpected Competencies
- Demonstrated organizational and time management skills to
prioritize multiple concurrent projects and meet deadlines within
given constraints.
- Demonstrated solution-oriented problem -solving skills.
- Ability to anticipate challenges and willingness to speak up in
urgent/critical situations.
- Effective written and verbal communication skills
- Understanding and appropriate judgement of when to work
independently, when to take direction and when to collaborate as
part of a team.
- Flexibility and adaptability to changing priorities.
- Confident, professional demeanor with the ability to calmly
present solutions in challenging situations.
- Cultural competencePhysical Demands The physical demands
described below are representative of those that must be met by an
employee to successfully perform the essential functions of this
job. Reasonable accommodation may be made to enable employees with
disabilities to perform the essential functions. While performing
the responsibilities of the job, the employee is required to remain
in a stationary position most of the time (stand or sit). While
performing the duties of this Job, the employee is regularly
required to sit; use hands to finger, handle, or feel; and talk or
hear. The employee is frequently required to stand, walk and reach
with hands and arms. The employee is occasionally required to
stoop, kneel, crouch, or crawl. The employee must occasionally lift
and/or move up to 15 pounds. Specific vision abilities required by
this job include close vision and ability to adjust focus.Other
Requirements
- Candidates must successfully pass a background check.
- Candidates must be able to provide proof of eligibility to work
in the United States without sponsorship.Compensation PackagePay
ranges may vary depending on location. The general pay range for
this position is $30 - $35 per hour. Actual compensation depends on
education, experience, and relevant skills. In addition, benefits
include:
- Health, Dental & Vision options
- FSA and HSA plan with Employer Contribution
- Employer paid EAP
- 401k with 4% Company Match
- Discretionary Profit-Sharing Plan
- Paid Time Off (PTO) Including 7 Paid Holidays and a Birthday
Holiday
- On-Site Gym
- In-house Training Programs
- A fun culture in a fast-growing organization!Equal Opportunity
StatementAdvanced Diabetes Supply - provides equal employment
opportunities to all employees and applicants for employment and
prohibits discrimination and harassment of any type based on race,
color, religion, age, sex, national origin, disability status,
genetics, protected veteran status, sexual orientation, gender
identity or expression, or any other characteristic protected by
federal, state or local laws. This policy applies to all terms and
conditions of employment, including recruiting, hiring, placement,
promotion, termination, layoff, recall, transfer, leaves of
absence, compensation, and
training.PM21PIde5c04bd1773-31181-35317938
Keywords: Advanced Diabetes Supply, Pico Rivera , Senior Administrative Coordinator, Administration, Clerical , Carlsbad, California
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